Social Media insights to measure “real health” of your organization

I wrote this post for Management Innovation Exchange. It is posted at MIX.

Summary

Implement a pattern derivation system based on the conversations people in your organization have about their work life, stress level, relationship with management and co-workers and workplace environment on social media platforms. Use the pattern obtained to find “real health” of the organization and improve corporate management and organizational change management.

Problem

Corporate surveys to find out organization health often fail to capture the “real health” of the organization.

Reasons:
1) It’s done one or two times a year. Doesn’t provide the holistic picture of how things are round the year.

2) The answers very much depend on the way the questions are asked. The surveys are closed ended.

3) People are conscious about what to put in the survey and how it will be received.

Solution

1) Develop an aggregation engine to collect information from social media platforms like Facebook, Twitter, LinkedIn etc. about what employees are talking related to their work.

2) Develop a data store to organize and keep the information anonymous. Anonymity is important to get real insights.

3) Develop a pattern recognition system. This system will mine the information and use sophisticated algorithms to find the common themes and patterns based on these conversations.

4) Implement a search methodology to search the data store and get insights and patterns on specific topics.

Practical Impact

The “real health” measurement system can have several practical impacts on the way an organization functions, implement changes and analyses impact. Some of them are:

1) Continuous and real-time availability of the health of your organization. This is the “real health” because people share information sub-consciously and more freely with their friends and family as compared to filling a survey.

2) Improved decision making related to organizational changes incorporating the information obtained through the health measurement system.

3) Better analysis of impact of organizational changes by observing specific pattern changes in the system.

Challenges

1) Challenge: Management’s urge to link information to the sources (people in the organization).
Suggestion: Do not collect personally identifiable information during aggregation of information. Not collecting the information will make the source not identifiable (guess work will still keep happening, but the system won’t provide the source).

2) Challenge: Privacy concerns of the individuals in the organization (we don’t want individuals to stop sharing information on social networks).
Suggestion: Filter the information to only collect posts that have work related topics. A smart aggregation system with filtering capability will be able to do this.

3) Challenge: Trusting the information and patterns derived from the analysis of information.
Suggestion: It can be hard for management authorities to believe the patterns are genuine and the information is not tampered. Doing a pilot on a particular organizational change can be a way to develop trust.

First Steps

1) Collect very specific work related information from a couple of social networks to derive patterns on a few key issues concerning the organization.

2) Run pilot organizational changes in the organization and analyze impact by using the system.

Blink and Flash

Let’s add context first to keep things under control. I am talking about how one reaches to the Eureka moment or that Aha-feeling.

A blink is an expert intuition. You get this intuition when you are doing the same thing again and again and are able to look at a problem and relate it to the solution based on your expertise. Flash on the other hand is strategic intuition. This is the intuition you develop when you are able to connect the dots.

How can you develop the power of blink? From one Malcolm Gladwell’s book (Blink) to the other (Outliers), by becoming an expert. Gladwell explains it as the rule of 10,000 hours. You put 10,000 hours or 10 years into something to become the absolute expert in that. And then when you look at a problem in your space , you get a blink that directs you towards the solution. It’s that blink that tells you that you have what it takes to do it.

Flash or strategic intuition is essentially connecting the dots. You develop the power of flash by studying the history and having a presence of mind, both of which together will help you connect the dots and find the solution to the problem. The idea is to correlate what is happening currently with something that happened in the past. It is easier said than done because the most crucial thing here is a strong presence of mind to draw the correlation. But if you are able to do that, it shows you the way to do what is otherwise not possible.

Are blink and flash mutually exclusive? I believe they are not. They are in fact tightly related to each other and the best decisions are made when you apply both expert and strategic intuition together. The reason being, you often make decisions in the area of your expertise. In making those decisions when you think intuitively, you subconsciously use a combination of strategic and expert intuition. You draw from your expertise and with a strong presence of mind are able to connect the dots using examples from history. That’s when you reach the Eureka moment and go on to do something great and inspirational!

How Microsoft can earn mind share of the next generation tech buyers

It’s awesome, it’s cool, I love it…these were some of the common phrases students attach to a couple of Microsoft product. But to top it off, these cool, awesome and great Microsoft products are not some glamorous gadgets, but the must have software known as Microsoft Office Excel and PowerPoint!

Spending last two year at a business school campus, I saw folks carrying all kinds of cool electronic gadgets from laptops to smartphones. Some people love their Macs, others love their ThinkPads. People swear by their iPhones and Blackberrys. The funny thing is that everyone has got their reasoning to prefer one over the other, and they are of course right from their perspectives, but if there’s only one product which holds up to true (Microsoft) monopoly status, it’s Microsoft Office.

I believe Microsoft Office is the coolest product Microsoft has got in its arsenal at this time. Replacing Excel and PowerPoint is not an option for anyone anytime soon (some might defer, but I believe realistically it won’t be that easy to get rid of them). The best thing for company to do is use these products to the fullest extent to show Microsoft’s coolness to the future generation.

The point here is for the company to build up on the already proven products which people love and build an ecosystem around them. Excel and PowerPoint should be linked to every productivity tool there possibly is ranging from email to instant messenger. Microsoft should take the lead and proactively market the fully featured office collaborative tools focusing on these two products (the keywords here being “fully featured”). Not doing that is pushing people to use competitive products for collaboration.

All these technologies are already there in the expensive version of the software where you can use Office Live Communicator and SharePoint. But these are not the tools a normal college going person use on a daily basis. They use the ones which are more commonly available and can be used for both work and fun. The only way to captivate their attention is to go where they are.

Talking in terms of numbers, let’s look at the cost of acquisition and map it to the Life Time Value of the customer (very stripped down, simplistic back of the envelope calculations). Consider a business school student who’s going to be there for two years. If Microsoft gives away a fully featured version of Microsoft Office with communicator, SharePoint and what not, it will be equivalent to giving away $500 worth of software per student. Microsoft releases a new version of Office every four years. A b-school graduate will be working in the real world for about 30 years on an average. That’s about seven releases of Microsoft Office software if it keeps up the current pace. If the investment made on the customer during two years at b-school makes him or her a loyal customer, with a 40% loyalty retention, the company can expect a return of $2000 per individual for whom this customer is making a software buying decision.

Microsoft: think of it more as a customer acquisition and retention opportunity than an additional software sale opportunity…it will work because you are earning mind share of the audience that is going to make the buying decision tomorrow!

Social world ownership

Social networks have become the number one place for people to spend time. With more and more people spending time over there, it has become the place to be for businesses. The growing overcrowding on social media has made it very easy for anyone to get lost. The natural reaction here for businesses is to try and take ownership of their social worlds. But is it even possible?

Let’s first define the social world for your business. Is it your Facebook fan page and twitter handle? Or is it your microsite where you have all sort of cool games for people to learn about your products and the forum that you maintain to provide customer support? Well its all this and much more. The reason being, nine out of ten times, the communication is not happening on your turf. If people like your product, they share it with their friends in their tweets. They write about a horrible experience with your customer service on their blog. They provide recommendations and share experiences where they find it comfortable. So this defines your social world as the world out there, with no boundaries and no limits.

The point is, your social world is forming out there. It is continuously evolving. You cannot own your social world and you should not even try to do that. What you can do is be an active part of it. Stir the pot. Answer questions that the customers pose. Take feedback from your customers. Identify the mavens–passionate users and the opinion makers–and engage with them and let them be your advocates. That’s the best way you can leverage your social world.

Beating a great product

Think of a successful product and you can always find a better product out there in the market at the same time which is not successful. So what made the better product unsuccessful? In other words, what is needed for a product to be successful? I believe a great product can be beaten down by a good enough product with the help of right marketing, pricing and network.

Let’s start with marketing. Marketing can do wonders. It can make you jump higher in the same pair of shoes, it can make a bottle of soda bring back the memories of good old days and it can make the same music sound more trendy. It’s not that no one else ever had better shoes than Nike, no soft drink maker came up with a better formula than coke or no music player did a better job than the iPod. But all of these had great marketing machinery working for them. They created this mental image of a product that make you feel better while using them.

Pricing is another important point that can make a good product tear down a great one. Best example of this is the encyclopedia industry. Britannica was back in the day the gold standard in the world of encyclopedias. People put down thousands of dollars to buy the set of Britannica which took the prime spot in the bookshelves of the few who can afford it. Along came Encarta at a fraction of the price and on a DVD to disrupt the industry followed by free for all Wikipedia to beat them all. Encarta, when it came out, was not as great as Britannica was and Wikipedia in its infancy was a collection of web pages written by random people. But they were good enough. Wikipedia also had an added advantage of the strong community to bring down some great products.

This brings us to the third ingredient: network. Facebook beat classmate, friendster and a dozen others that came before it. It’s not that Facebook was so out of this world neither were the others so terrible. What worked for Facebook was the network effect which it created with the help of the exclusive membership to start with and the open platform for thousands of applications to live on it. We can see some form of direct or indirect network effect in every product’s success story from Windows to iPhone.

I am not undermining the importance of making a great product. A good product is a pre-requisite for being successful, but more often than not, good enough is the right way to go. In other words, a great product by itself is worthless if it is not backed by a great marketing and optimal pricing. And if it has some potential to build a network effect, your customers will give you ample opportunity to improve your product.

Do less, do well…but what about growth?

Focus on your core. You cannot be everything for everyone, but you can be the top choice for something for a lot of people. Everyone loves to be a super market. A super market for high-tech, consumer products, financial services, manufacturing and what not. Investors love super markets (till everything is going well). Top professionals are attracted to these super markets because you can do whatever you want within these companies. But every once in a while comes a nimble focused company doing just one thing with great perfection and passion and taking over the niche.

It’s human nature to focus on growth. Investors invest in you if you have growth potential. Most of us get up every morning with the ever existing aspiration to take that next step. So the important question is how to grow in a way that you still maintain that focus to be the best in whatever you do? A good way to approach this is by expanding the boundaries. Broaden the horizon and definition of your niche. If you are an expert in the petroleum industry, you can grow by defining energy business as your niche. If your company excel in selling books online, you can define e-commerce as your business. This will make it easier for your company to succeed because the structure of your expansion makes sure you are focused on the right mission and working towards that broader goal and your customers will be able to identify your brand with what will be your broader niche.

Solve the obscure problems

There are many problems out there that are not that apparent. Many times it happens that the consumers, the people for whom you are creating your product (or service), do not sense the problem. They don’t feel the need of that something which you think might make their lives so much better. There are numerous examples that come to mind. Take Lotus 1-2-3 for example. No one ever asked for a spreadsheet software. No one thought that they will be using one. Some smart engineers created it, some software savvy marketers associated a marketing need for it and today no information worker can live without a spreadsheet software.

The most important thing to consider here is how to make people realize that they should use this product. When you are creating product with a vision in mind to solve a not so apparent problem, the best way to go about marketing it is with the help of mavens. Find a set of early adopters who share the vision with you. Involve these people in product development. Talk to them. Listen to them. Make them feel a part of the grand mission. Give them the product at attractive deals. They will help you market the product further. They will make other realize that the problem your product is solving does exist and how the product is solving that and help you cross the chasm.

Today’s wow will become tomorrow’s expected

Graphical User Interface or GUI is said to be one of the great innovations of the 1980s. Whoever saw GUI on a computer during that time was wow-ed by the interface and its capabilities. Few years later, GUI became a very common part of computing interface. People started to expect that in a computer. Then came touch. People were wow-ed by touch terminals at airports. Now it has become ubiquitous for all tasks like ticketing, getting quick information etc. Similar progression will continue for innovations in the future. All that is happening here is yesterday’s wow are becoming today’s expected and in the same spirit, today’s wow will become tomorrow’s expected.

Wi-fi receivers in laptop, touch on cellphones and broadband in homes were all wows yesterday and became expected today. Similarly if wi-fi in planes, 3D movies and civilian space expedition are wows today, they are very likely to become expected tomorrow. And there are some things that are unimaginable today that will become wow tomorrow and people will start expecting them the day after.

Bottom-line, don’t rest on your laurels if you were able to wow the world on one occasion. Your customers will start expecting that from you and there will be many clones lined up to cash on that tomorrow. Keep reinventing and wow them again and again. This in some ways explains the success of Apple. They stayed true to their address–1 Infinite loop–by forming an infinite loop of innovations over the last decade. They regularly come up with the next wow product just when people start expecting their last breakthrough product from them and their competitors. In a nutshell, key to success is to stay on top of the industry by continuous innovation.

An application platform perspective for social investment

Open application platforms in the technological landscape has proven to be one of the most successful ways to attract individuals and companies to create applications to serve several niche markets and increase the value of the platform. Whether it is Windows, iPhone or Facebook, each of these application platforms have gained a lot of value by letting anyone and everyone write software applications on these platforms. What has this to do with encouraging social investment?

Let’s map some roles here. Think of the $120 billion market as the platform for social investments. The individual developers or development companies are the companies that work to provide services like education, health care, commerce and so on to the people in this pool. Just like investors invest in the companies developing applications on the platforms, investors – both public and private – will invest in the companies providing the services to the people.

It sounds really straight forward, so what is needed to obtain this flow of social investments? First and foremost is the process in place for companies to get a holistic view of the market. It is apparent that return on investment here is largely based on volume, so to make it attractive we need a process in place for the larger mass across boundaries to take advantage of this development i.e. there should be a way for the services to attain scale. Technology can play a major role in enabling this holistic view. Technology can provide seamless flow of  best practices, take a prototype of development in one place and scale it everywhere and provide transparency in the entire process.

This transparency brings us to the next point. That point is investments. We can look at investments in a couple of ways. First is financial investments. Investors putting in capital should be able to see their investment at work and should be able to project return of investments – both tangible and intangible – and providing a transparent system will enable them to see these returns and encourage larger investments. Second form of investment is in the form of resources. There are many companies in the consumer products world that have a massive reach in this market. They have a functioning machinery that can play a big role in providing scale to development and improve the overall rate of return. This can be cellphone companies spreading their networks across remote areas to provide everyone access to affordable form of communication, and through that easy access to education. Or you can think of it as Fast Moving Consumer Goods companies using their network to distribute medicines and health care products around the world. These kind of investment in resources is essential to attract social investment in the market.

To conclude, I believe if we draw analogies from an industry and an approach that has proven successful time and again, we can attract development and investment in the social enterprise world to attain long-term sustainable growth and prosperity.

Together we all win

That in a nutshell is the strategy adopted by the establishments in Las Vegas. Fighting vigorously amongst themselves, Vegas heavyweights would have very easily carved the paths for their respective bankruptcies, but together, they have developed the power to win the world!

Interoperability in transportation, bill payments, connectivity and free movement with the same exclusivity like pool, spa etc. for the guests of the hotel, casino fraud protection and shows coordination. All these together has made a strip in the middle of nowhere the most happening and entertaining place on the earth. Guided by a mutual understanding (and keeping antitrust on the bay), the hotels at Vegas are also priced almost equally led by the star ratings.

It will be stupid to think that the establishments in Vegas don’t compete. They of course do and do it well to make sure they serve the customers well, people spend the most at their casinos and clubs and are attracted again and again to their hotels. But the competition is on the service factor and not just price point, it’s to attract their niche genre, and not everyone and it’s more often than not to out do oneself than beating down someone else.

The basic point to understand is that there are a lot of things to compete on instead of competing on price of the product or service. Similar strategic understanding can be seen when you look at a number of other industries around us like soft drink giants Coke and Pepsi (in consumer market) and mobile operators. Companies in all these industries have realized that the best way to win is by enlarging the size of the pie and letting everyone have a share of it rather than fight for a small pie and cut each others’ throat to collectively lose.