Category Archives: Business

Customer service can be the differentiator

Yesterday at 4pm my laptop adapter died. I called Lenovo customer service, my call was answered with a less than 2 minutes of wait time, the issue was diagnosed in less than 10 minutes and a replacement request was placed. Next morning at 10 am I had the UPS guy at my door to deliver a new adapter. After having my share of horrible customer service experiences over time, this experience with Lenovo just wow-ed me.

All laptops are made in China, probably in similar, if not the same, manufacturing facilities. Price as the differentiator is out because they are all pretty much equally priced. All run the same programs. So how do you differentiate one from the other? That’s where customer service comes into picture. You can put life into seemingly commoditized industry with the help of customer service.

This must make you wonder why I am making such a big deal of customer service which I should generally expect to get. It’s partly due to the deteriorating condition of customer service across the board. So when someone like me gets good customer service somewhere, we talk about it and let people know.

I like to draw analogy between customer service and design. Imagine you keep seeing badly designed personal music players one after the other and then you suddenly come across one that is very intuitive, easy to use and fun to carry, or in other words, just great design at work. You notice it and you mention it to others. Same thing happens with customer service and whether it’s Lenovo or Asiana airlines or Zappos, all of them get good amount of mentions, courtesy of their customer service.

To bring this analogy to closure, here’s the flip side. You keep coming across well designed personal music players one after the other and suddenly you come across one that is not up to the mark. In that case, you will notice that bad design and start drawing comparisons with the good ones around. Similarly in case of customer service, if your entire industry is providing better service than you are, you can be in lot of trouble.

Customer service can make a lot of difference and influence a buying decision. So irrespective of what business you are it, make sure you don’t mess with customer service.

Don’t sell, solve

Why do you buy anything? You buy a bottle of water because you are thirsty, you buy an iPod to carry your music around, you buy a luxury car to trade up. The list can go on and on. The basic idea behind buying anything is to solve a problem. This sounds so simple. Then why is anyone trying to sell anything? Why do we have sales people? What we need is a bunch of problem solvers trying to find solutions for our problems.

Put it in other words, the objective of sales team should be to find how a product can solve a customer’s problem. A customer is not going to buy a new suite of software just because it’s a new year and your product version should match the year you are living in nor are they going to choose your brand over the one they are already accustomed to just because you asked them to do so. You got to have a legitimate reason and the best reason is to make customers realize that you are solving a problem that is not solved by the current status quo.

McDonald’s may have a shot against Starbucks because they are solving a customer’s pain of making two stops to get breakfast and coffee and replacing it with a single stop.  Prius might win the race against traditional cars because it reduces the monthly spend by customers on gas. Xbox got an upper hand over PlayStation because Xbox Live enables people to play together and Netflix won over Blockbuster because it removed the trouble of going to the local rental store to rent a movie.

While developing a product and marketing it, it is important for you to think about the problem you are solving. When you understand the problem and try to solve it, your job is done. Selling will be a side effect which will happen during this process.

Cannibalization as a growth strategy

Cannibalization, in very simple terms, is losing market share of one product by introduction of a new product by the same producer. Talk about Hulu, and one of the things that come to mind is cannibalization of network airtime by broadcasting television shows online. But then talk about YouTube, DailyMotion et al and one of the things that come to mind is losing airtime to competition on new media channel. Which one sounds better? Losing market share to your own product or losing share to competition?

This is a classic question which every company needs to address to some extent while releasing a new product that in some ways is competing with a current offering.Whether it’s Coke launching Diet Coke or The New York Times investing in nytimes.com, you have to look in the issue of cannibalization. When does cannibalization make sense?

Short answer, when there is competition. Long answer, almost all the time. When you see an opportunity to come up with a new product to tap a new channel or a new way to fulfill some customer needs, you should go for it. Because the possibility is that the same opportunity is being discovered by other players in the industry irrespective of whether they are currently competing with you or not. Like Amazon never competed with Barnes & Noble through brick-and-mortar stores, but as Internet started gaining traction and Barnes & Noble delayed putting together an Internet strategy due to various reasons, including fear of cannibalization, Amazon discovered the Internet as a channel to sell books and took off. Parallels can be drawn, to some extent, in case of Microsoft delaying to put Office Suite online while Google Apps and Zoho tapping that market (though Microsoft Office losing share is not an issue at this time).

The point here is, more often than not, cannibalization is required. It should be seen as a growth engine. When a better channel of delivery emerges, people will notice it just like you will. If you go and tap it, you have an advantage of expertise of delivering product on the traditional channel and brand name over anyone else. You can grow the sum total of your business by using all the channels available. But if you sit and watch the show, someone else will develop the expertise and gain the first mover advantage on the new channel.

Accept the fact that change is constant. One way to grow in this changing environment is by keeping up with the change and if the only way to do that is by cannibalizing your own product, go for that. It’s much better than losing it to the competition.

Listening to customers and Innovation

“If I had asked people what they wanted, they would have said faster horses.” This famous quotation from Henry Ford puts listening to customers and innovation opposite to each other. It is quite possible that if Henry Ford had asked people what they wanted, they might have said that they want to travel faster, putting both at the same side. Though the important thing to note here is that Ford didn’t ask customers and came up with arguably the biggest innovation of the industrial age. The question this raises is an important one: can you innovate without listening to the customers?

Companies put a lot of focus on what customers want when they develop products, which leads to great products to solve big problems faced by customers. But then there are breakthrough products which come along every now and then which no one expected or asked for. Apple is known for doing that all the time. No one asked for or expected an iPod to fit every pocket and budget, nor did anyone imagine an iPhone to revolutionize the cellphone industry. Both solved big customer problems like organizing their music in a cool device and putting a little powerful device in their pocket that can have a few dozen necessary applications (and can be used for talking) respectively. But had Apple asked customers what they want from the company, it is quite possible that they would have remained Apple Computers satisfying the need of their niche market.

So one might wonder how Apple, or for that matter any company that comes up with breakthrough innovation, does that? I believe by putting themselves in the customers’ shoes. If you develop a product that you would love to have, something that makes your life easier, something that solves some major problems for you, the chances are your customers will love to have that product as well. All you need is honesty, persistence and self critical observation.

And what about listening to customers? That’s post version uno. You put the breakthrough product out there and now let the customer chip in to tell you how you can improve it and make better to fit their needs. Then you form the maven force to help you deliver breakthrough products and great customer focused innovation.

What can’t be outsourced?

Outsourcing the right thing to the right vendor can make you a leaner and better operating business. But an important question to ask here is what can and cannot be outsourced? Call centers, software development, design, testing, advertising…well it depends. Each one of these can be outsourced, but that depends on what you want your brand to be known about.

Whatever you want your brand to be known about cannot be outsourced. If you want to make your brand to be known about customer service, you cannot outsource customer service. If you want your brand to be known about great design, you got to have design in-house. If creative advertisements is what your brand is all about, outsource something else and keep that in-house.

We outsource something for a couple of reasons. First, to save cost. If your brand is known for something, you don’t have to (and you should not try to) aggressively save cost in that domain. There are plenty of opportunities to cut costs or eliminate cost centers which can be better managed by outsourcing. This brings us to the second reason for outsourcing something. It’s to use the expertise of the company to which you are outsourcing the job. Now applying it back to what you are outsourcing, if you want your brand to be known about something, you are better off developing expertise in that domain as compared to outsourcing it. On the other hand, if you have a back office, it is a good idea to outsource it to someone for whom it is the front office and leverage their expertise.

The atomic world

We live in an atomic world. We buy one song at a time from iTunes, reach to that one editorial piece out of a zillion using Google, buy one mobile application using app store and buy that one electronic accessory or a missing dinner plate in a dining set from Ebay. Apple, Google, Ebay and the likes have done a great job in dicing the world as per their customer’s demands. This piece-by-piece concept has taken over the concept of selling packaged solutions.

How one can survive and thrive in this atomic world? I believe in order to break the code of the atomic world, we need to focus on two things. First, focus on a niche. You cannot provide everything to everyone, but you can fulfill some atomic need of your niche customer set.

Second, everything you put out there should be perfect. You cannot bet on the bundle being attractive because people don’t care about the bundling any more. People choose to make there own collection by choosing one piece at a time. Similarly, when you are creating a website, you cannot just create just an attractive homepage and leave the inside pages mediocre because nine out of ten people reach to any page on your website using a search engine.

In a nutshell, for success in the atomic world, do less, but whatever you do, be the best!

Lets do it better…

…with the help of social media.

Market research, product development, marketing, sales and support. Every company, non-profit, political campaign, government or for that matter any other type of organization you can think of undertake these tasks. A corporation might be selling something completely different from what a political campaign is selling, a non-profit organization might be promoting a distinct cause and a government might be organizing affairs of size varying from a city council to a country, the commonality lies in doing proper market research, developing the right product or message and selling it to their audience.

Now let’s talk how each one of these can be done better with the help of social media.

  1. Market research: Market research is basically listening to what your customers have to say about your product (or service). With the growing influence of social media, people are already talking about you. If the conversation is already happening, then what better way to do market research than continuously monitoring it? To take it a step further, organizations can create monitored communities online and link it to wide array of social networks on the web. Researchers can continuously stir the pot, attract audience to their community and analyze the results to take concrete decisions. To put it simply, think of it as an effective focus group 24/7!
  2. Development: The breakthrough product ideas are the ones that are embraced by your customers. Product development involves activities like brainstorming on ideas, finding out what’s missing, what problem you are trying to solve and so on. By creating moderated communities enhanced by an effective workflow management system, product managers can lead open discussions with their customers and amongst their customers into brilliant product ideas.
  3. Marketing: Marketing at the end boils down to talking to your audience and  gauging their needs. With the help of social media, marketeers can take marketing closer to their target base. They can create communities loaded with quick polls and analysis to stimulate two-way conversations with their customers and amongst customers. These communities can evolve marketing efforts to focus more on collaborating with the audience and less on broadcasting to them.
    Marketeers can do effective branding using the power of social media. Online communities take subtle branding to a whole new level. An organization can create a community to expand the canvas by taking on the larger cause addressed by their product. These communities can act as a support system for the people trying to solve a problem and in-turn help brand the product authoritatively and effectively.
  4. Sales: The strength of a sales force is said to be directly proportional to the passion of people in it. If that’s true, then what better way to strengthen the force than by adding the group of passionate mavens to it? An organization can create a community to provide a home base to the network of mavens and make them feel part of the organization. By entertaining this base and providing them enough resources, the organization can develop a super powerful sales force that can help them in their task, whether it is crossing the chasm or sustaining their customer base.
  5. Support: Customer service and support have become vital parts of any organization. In the world connected by social networks, how an organization handles support can make or break a brand. The effectiveness of forums and discussion boards is already visible in this area. Organizations can add more effectiveness to the online support system by effectively monitoring it and bringing issues to closure in a timely fashion, of course with the help of mavens!

Close the loop

Surveys are one of the most common ways to do mass market research. While they do a great job of asking the exact questions an organization wants to get answered, they are as good as the seriousness and credibility of the people answering the questions. Most surveys are one-time communications with rare follow-ups. People don’t know how their input is getting used and whether filling it out is worth their time. I believe the biggest concern with surveys is that they are open-ended.

How can we make surveys more interesting and effective? By providing a means to provide closure to what you are trying to find through these surveys. Researchers trying to find out information should link the surveys to an online community controlled by them. This community will have a workflow mechanism to help them show the progress of issues being asked in the questionnaire. Looking at the progress on specific questions they answered in the survey will make people more interested in filling them with sincerity because now they know that their input is really making a difference.

Linking surveys to a controlled community will fix another major issue faced by the researchers. It’s often seen that surveys are not able to attract the most insightful customers. Mavens tend to avoid filling surveys because of the nature of these surveys being pre-planned and not up for open discussions and collaboration. Researchers can put out the most interest generating topics in the survey out on their community to generate effective communications and collaborate with the customers. This will provide mavens a way to have two-way communication with the organization and researchers can effectively use these discussions to make better decisions. By implementing these decisions and communicating them to the network they will be able to excite the customers and close the loop!

How to KISS

So now that we know KISS is easier said than done, it’s time to take a stab at the more important question: how to strike the appropriate level of simplicity? I believe there are two ways to get it right to a large extent. First is by creating a facade. A lot of simplicity can be obtained by creating a mask to hide the details. A customer does not need to deal with the inner functioning of your system. There is a big difference between knowing the inner functioning exists and dealing with it. Driver of a BMW knows that a great deal of engineering excellence goes in developing that engine for the car, but need not have to deal with it. Knowing that makes them pay for it, and not dealing with that makes it easier for them to use it. Similarly, if you are dealing with marketers in search of sophistication, you need to make sure you explain the system and the wealth of engineering sophistication working behind it, and as a special treat to them, they have got a simple personalized interface to deal with it.

This brings us to the second point – personalization. Having personalization as a required feature in your product or service can make even a highly complex product get the traits of simplicity. You want to serve every customer out there and extend the reach of your product. But every customer does not want everything you have to offer. The customer should know that you have all the check-boxes checked when they are choosing between offerings, but they do have a specific set of requirements that need to be fulfilled at this time. Cater your product to meet those needs. Think of Amazon as an example. Amazon has more than 50 stores selling things varying from books and electronics to bags and shoes. But they personalize the website with focus and recommendations based on your needs and past shopping experience. In a very similar fashion, you got to personalize your offering to meet the needs of the customers and make it easier for them to discover the supplemental offerings if they ever have a need for it.

KISS

KISS – Keep It Simple, Stupid –  is easier said than done. It is ironical that to keep something simple is not that simple to do. Though KISS is a software development principle which states that design simplicity should be a key goal and unnecessary complexity should be avoided, it can pretty much be applied to any business in almost any field. 

What comes in way of KISS? I think it is the urge to do it all. We want to do everything and serve everyone. We don’t want to miss a single customer. We keep adding features till our product or service is complex enough to need a simple list of instructions to explain how to traverse through the maze, and often times in the process throw simplicity out of the door.

I believe checkbox features play an equally significant role in killing simplicity. These are the features you got to have to make sure you match your offering with your competitors’. This is something like a necessary evil to retain and attract customers, but the way we do it sometimes kills the simplicity of the offering. 

Another thing that prevents from keeping something simple is the notion of value that thing provides. A general understanding is that the amount of sophistication is directly proportional to the amount you can charge for it. We embrace sophistication. Marketers love the idea of sophistication. Well if something is this simple, why do you expect me to pay so much for it? So we take the easy route, make it look more complex than it’s got to be and attain the goal.

The list of reasons and excuses can go on and on. In a nutshell, KISS is easier said than done!